07/ 30/ 2008
Thinking about implementing some of our ideas in “The New Frontier” feature in the August/September issue of MyBusiness? Don’t forget to consider your security needs. With better technology comes the need for better security from outside risks (hackers and identity thefts, to name a few). Here are five steps to protecting your sensitive business information as you ramp up the technology in your business.
1. Evaluate your needs: Depending on the type of technology you're planning to upgrade, your data security needs vary. Thinking about adding a blog to your Web site or installing a news aggregator on your computer? Then your main concern will be viruses, spam and malicious codes in RSS feeds that could wreak havoc on your system. Moving all of your customer data to a shared network server? Make sure your connection is protected from hackers and practice caution when using wireless networks, especially when traveling.
2. Work with an expert: When it comes to the security of your business information and processes, skimping saves you nothing in the long run. An out-of-the-box solution may work, but it pays to have it vetted, installed and monitored professionally. If you Don’t have the budget for an in-house IT solution, consider outsourcing your IT needs to a company specializing in IT services for small businesses. They can be called on as needed or can monitor and service your IT infrastructure on a regularly scheduled basis.
3. Have a backup plan: Perform regular backups (every night) and store that information off-site so that if there is a loss of information, there’s less downtime. In addition, having a secondary safeguard ready to go in case the first line of defense against security breaches fails (or blows a fuse).
4. Educate employees: A security solution is only as good as its users. Make sure your employees understand the importance of logging out at night and keeping their inboxes and your network safe from prying eyes over unsecured wireless networks. Then, train them in best practices and send out reminders (or conduct lunch and learns) to keep data security at the top of their minds.
5. Reassess regularly: As you add more technology and move more processes online, make sure your security solution is still a fit. Even if nothing has changed in terms of your needs, it’s worth a look to make sure you have the best solution available. As it goes with technology, a solution that is newer, better (and usually more affordable) launches every day.
For more information, download NFIB's Guide to Data Security.
