06/ 08/ 2007
For many, the arrival of summer means ice-cream cones, blockbuster movies and trips to the beach. But along with all the good things the season brings, it also carries with it the threat of damaging storms. And even if your small business isn't anywhere near a coast where a hurricane could cause harm, it doesn't hurt to prepare for other types of storms--and the destruction they can wreak.
This year's hurricane season in the United States officially began June 1 and will last until Nov. 30, though it has been noted that the formation of a tropical storm caused the season to actually begin earlier than usual this year on May 9. While not all small businesses would be in danger of a hurricane, the summer season is notorious for bringing thunderstorms and tornados with it.
But is your small business prepared for the worst? Do you have emergency supplies and a disaster plan? The following tips can help get your business ready in the event a summer storm makes its way through your town.
Draw up a disaster plan
It sounds simple, but having a plan of action down in writing can pay off in times of crisis. If you don't already have one, create a map showing the quickest escape route from various areas of your business, as well as where employees should take shelter within the building if weather conditions make it too dangerous to go outside. It's also a good idea to create a checklist of important things to do when a storm hits, such as closing all windows, shutting down equipment and starting backup generators.
Create a disaster survival kit
Get a large bin and stock it with items that would be helpful in the event of a damaging storm. Some items to consider keeping in your kit include:
- Water
- Nonperishable food items (and a can opener!)
- Instant coffee and tea
- Low-sodium crackers
- Flashlights
- A radio
- Extra batteries
- Blankets
- Over-the-counter pain relievers, such as Ibuprofen and Acetaminophen
- Paper towels and toilet paper
- Elastic and adhesive bandages
- Bar soap and hand sanitizer
- Work gloves
- Tape
Allow your employees to contribute other items they believe would be necessary or helpful in the event of an emergency as well and make sure everyone knows where it is stored. Be sure to check the kit periodically to make sure no food or medical items have expired.
Back up your information
While you're probably doing this on a regular basis anyway, the beginning of summer storm season is another reminder to make sure all of your records, computer systems and other important documents are backed up and in a safe place. Many businesses keep several copies of backups, with at least one copy stored off-site. Not only will this help you get back on your feet quicker in the case something does happen to your place of business, but it can also make dealing with insurance adjusters run a bit more smoothly as well.
Check your insurance policy
Double-check with your insurance company that your policy is up-to-date and covers all aspects of your business. Also make sure that any information a claims adjuster would need is where you can find it, as quick and accurate reporting of damages can increase the rate at which you are reimbursed, getting you back on your feet and running your business again.
The last thing you want to do in the summer is think about the bad things that could happen to your business. But knowing you are well-prepared for what any storm could bring will make it that much easier to kick back in your flip-flops and enjoy all the great aspects of the season.
