11/ 22/ 2002
In last week's Workshop, contributor Jeff Moses offered advice on how to select and move into new office space. This week we continue with Part Two of the Workshop.
When looking at office space, always think of it in terms of how the layout of rooms will take care of your specific needs. Be aware of where your employees will be stationed, and how the work flow will beset up. Before leasing, get blueprints of the layout and take them home with you to study. Use these blueprints to set up various alternative positioning of employees, determining where desks and work stations will go. The best time to do this is before you sign on the dotted line. When you move in, you should have very few decisions to make.
If you will need to remodel the office in any way, get permission in writing from the property owner.
Don't forget parking -- both for your staff and for visitors. And don't assume that just because a building has a big parking lot you'll be able to use it all. Ask if any space is reserved for other tenants. Parking details should be in writing and included in the lease agreement.
Speaking of tenants, make sure that a building does not include businesses that are not compatible with yours. If you run a software design firm, for instance, you might not want to be located directly below a dance instruction studio. The constant sound of tap dancing overhead could drive your staff crazy.
If you have key employees, involve them in the decision process of choosing a new office. After all, they'll be working at the new location everyday, too.
Don't get bogged down in the details of assigning spaces to your employees. This can be a frustrating, politically charged experience. Simplify things by setting up a group meeting and informing them of your decisions. Be specific and decisive. If there are disagreements, employees should speak up immediately to the group. You should not meet with people on this matter "behind closed doors," granting favors to a select few. It will only serve to create lingering resentments. It's usually impossible to please everyone, but your employees will appreciate that you tried to be as accommodating as possible.
workshop.microbusiness.fri
10.29.99
